Moving offices is a tedious task, which many business owners shy away from. Nonetheless, if you business is growing, it’s likely outgrow its current premises over time. Moving you company to a new office space doesn’t have to be completely overwhelming. The following tips can help you relocate your office furniture, computers, materials and employees quickly and efficiently.
The best way to make sure that everything is in order is to create a firm to-do list for every stage of the process. You may also want to set up a firm timeline to help keep you on track. Make sure pertinent staff that will be closely involved with the move have access to your checklist and timeline. If you have a large office space with many employees, you may want to appoint a project manager to make sure all of the moving tasks are properly executed. Planning in advance ensures that no major tasks are forgotten or overlooked and that time-sensitive tasks are taken care of long before the moving day.
One of the fist steps in the moving process should be an evaluation of your current offices space compared to the new office space. Take into consideration your current layout – will you keep things the same, or will you rearrange the overall design? Try to establish how you want your new offices to look. Also, take the time to evaluate your current storage situation and the storage options and availability at you new offices. Once you’ve determined what your layout will be, and what storage options you have, it is time to clean house and get rid of excess materials, unwanted items and old files. This will help you understand the real scope of your move.
Hiring an experienced commercial mover comes with many great benefits. You mover should be licensed and insured to guarantee a safe, damage-free move. Your moving team should provide all the essential moving equipment you will need, and they should have experience moving sensitive electronics and specialized equipment. Contact your moving company months in advance to ensure their availability. At Peachtree Movers, we work closely with our commercial clients and their employees during the planning phases, including support with packing in convenient plastic bins and detailed labeling for an efficient unpacking process.
You moving company should carry a commercial policy that you should review in detail. There is a basic policy that all commercial movers should have and offer to you for free. Be sure to review additional policy options for more protection if needed.
Between one and three months before your company’s move, you should contact your vendors and suppliers to let them know of your expected change of location. This involves making adjustments to your shipping and billing addresses promptly to ensure there is no confusion.
If you need new furniture or equipment, you should make your order in advance so that there will be plenty of time for it to arrive and be arranged in your new location along with the others.
Once you confirm the location of your new premises, you must inform your customers to keep your business operating smoothly. Leave announcements about the move and the new location at your old premises and on your website. In addition, update your online profiles, social media sites, business cards and brochures with the address of your new office. You want to be sure your clients can stay in touch with you.
To get help in moving offices, you can always contact us to learn more about our commercial moving services. Our experienced team will ensure that your belongings are packed and moved safely and quickly. We will make sure your relocation is seamless so that your business will be up and running in the new space without losing money and customers.